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Administrative Assistant – Bilingual

No. 1102
August 15, 2022
Location
Montréal
Salary
$32,800 to $37,100 per year from the start of the position
Job category
Administrative Support
Type of job
Permanent
Schedule
Day shift, 35 hours per week
Are you known for your great listening skills and willingness to help others? Do you like to work in a fast-paced environment using various digital tools? Are you comfortable interacting with people in several languages? Then you are the person we are looking for! Our client, a non-profit organization located in the downtown area, is looking for a reliable bilingual administrative assistant. This organization, which has been welcoming and supporting newcomers to Canada for several decades, is looking for the person who will welcome its many visitors with kindness and a smile.

Tasks

  • Manage registrations, tests and the planning of online courses.
  • Update participant files and perform data entry.
  • Update the events calendar.
  • Filing and archiving of various documents.
  • Create events and questionnaires on different platforms (Zoom, Eventbrite, SurveyMonkey...).
  • Participate in staff meetings, take minutes and prepare quarterly activity reports.
  • Substitute the reception and information assistant half a day per week and during their days off.
  • Carry out any other related tasks.
  • If you are ready to take on new challenges, we would like to meet you!

Advantages

  • Possibility of 3 days per week in telework.
  • Flexible schedule.
  • Up to 5 weeks paid vacation after one year.
  • RRSP with employer contribution and group insurance (after 3 months).
  • Remote work and public transportation allowance.
  • Easily accessible by public transport, close to Berri UQAM station.

Job requirements

  • DEC or the equivalent in secretarial studies or administration.
  • 3 to 5 years of experience in a similar position.
  • Mastery of the Office suite.
  • Comfortable using digital platforms (Zoom, Eventbrite, Wordpress, Extranet...).
  • Flawless French (written and spoken).
  • Good English level, other language is an asset.

Desired profile

  • Excellent communicator, diplomatic, and a good listener.
  • Autonomous, precise, detail-oriented.
  • Team player with a multicultural approach.

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