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Event Coordinator - 100% Remote Work Schedule

No. 409
June 21, 2022
Location
Pointe-Claire
Salary
$45,000 per year
Job category
Administrative Support
Type of job
Permanent
A great opportunity in the field of events and communication! You are a true jack-of-all-trades who thrives on multiple projects, you have an unparalleled sense of organization and you attach great importance to small details? If you are that person, actively wanting to participate in the organization of events, we want to meet you! This organization, a business community, is currently looking for an Events Coordinator. To qualify for this position, it's easy! You must be bilingual, have experience in events, have a positive attitude and above all be proactive. Is this a good description of you by any chance?

Tasks

  • Manage the administration and logistics of all events (networking, dinner/evening, gala, seminar, golf tournament, etc.) in collaboration with the Executive Director.
  • Participate in the preparation of budgets for each event project and follow through during the process.
  • Coordinate the annual calendar of events.
  • Prepare and participate in the negotiation of contracts and renewals with members and suppliers.
  • Place food orders, promotional materials, audiovisual supplies and equipment, decorations, etc.
  • Follow up after each event to gather information needed to improve the quality of future projects.
  • Conduct research to make decisions on event opportunities.
  • Provide new ideas to improve the event planning and implementation process.
  • Prepare materials for events (programs, notebooks, wraps, gift bags, registration lists, etc.).
  • Be the contact person for all event-related requests and questions.
  • Assist with general office administration as needed.
  • Perform all other related tasks.

Advantages

  • Group insurance.
  • 100% Work Arrangement - Work entirely from the comfort of your own home (alternating between telecommuting and the office in the fall).
  • Work closely with the CEO - a supportive and flexible employer.
  • Company closure during the holiday season and 3 weeks’ vacation after 1 year of service.
  • Laptop computer provided by the company.
  • Recognition for your hard work - annual bonus.

Job requirements

  • DEC in administration or tourism or AEC in event planning.
  • At least 1 year experience in a similar position (administrative support, event management).
  • Good social networking skills.
  • Good knowledge of the Montreal area and surroundings.
  • Proficiency in a computer environment (MS Office suite, MailChimp, video conferencing tools, etc.).
  • Must have a valid driver's license and access to a vehicle (occasional trips to company events).
  • Good level of bilingualism - English and French.

Desired profile

  • Autonomy, proactive and positive are at the top of your list of qualities.
  • You have a dynamic nature and communicate easily and with interpersonal skills with your colleagues and collaborators.
  • You are able to adapt to changing situations in a short period of time.
  • You have an infallible organizational system and are a role model when it comes to time management, priorities and deadlines!

Advisor for this position

Sarah De Champlain
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