35 hours per week, with some flexibility based on operational needs.
Do you enjoy ensuring that operations run smoothly, coordinating follow-ups, and contributing to a team’s efficiency? This opportunity could be the perfect fit for you!
Our client, a well-established Quebec organization, is seeking an Administrative Assistant – Labour Relations to provide essential support to the manager responsible for labour relations files. The successful candidate will play a key role in administrative coordination, the management of confidential files, document preparation, and communication follow-ups with various stakeholders.
You will work in a collaborative environment where attention to detail, discretion, and strong organizational skills are highly valued.
Tasks
Provide administrative support to the manager responsible for psychological harassment cases as well as to the various stakeholders involved.
Manage sensitive and confidential files, including tracking complaints, communications, and required documentation.
Follow up on files related to psychological harassment situations by ensuring information is updated, deadlines are met, and coordination with the individuals involved is maintained.
Prepare, draft, and format various documents, communications, reports, and correspondence related to ongoing files.
Coordinate administrative aspects of meetings, including document preparation, invitations, follow-ups, and logistical arrangements.
Manage emails and incoming requests while ensuring thorough follow-up with stakeholders.
Maintain accurate file management, record keeping, and document archiving in accordance with established procedures.
Provide administrative support to managers and internal teams as needed.
Enter and update information in systems and office software tools.
Perform any other related duties as required.
Advantages
Opportunity to contribute to the RREGOP pension plan, one of the most advantageous public-sector retirement plans.
Compensation equivalent to 20.9% of weekly salary for statutory holidays, vacation time, and other fringe benefits.
Opportunity to develop expertise in administration, confidential file management, and labour relations.
Stimulating professional environment offering autonomy, task variety, and collaboration with multiple stakeholders.
Job requirements
Vocational Diploma (DEP) in Secretarial Studies or equivalent training.
Minimum of 4 years of relevant administrative support experience.
Excellent proficiency with Microsoft Office applications (Word, Excel, Outlook).
Experience managing confidential files, complaints, or administrative communications (an asset).
Strong attention to detail, autonomy, discretion, and excellent organizational skills.
Professional bilingualism in French and English is required (approximately 30% of communications are conducted in English).