Full-time – Monday to Friday – 9:00 a.m. to 5:00 p.m.
Are you known for your legendary efficiency and your ability to stay in control even when everything is moving fast? Do you love being the person who moves things forward, who organizes, structures, and clarifies? Our client is looking for a versatile administrative assistant for an approximately 2-month assignment, with the possibility of extension. In this central role, you will support operations from A to Z: managing files, coordinating communications, administrative duties, and organizational support. If you enjoy fast-paced days, varied responsibilities, and the feeling of being indispensable, this job is for you!
Tasks
Ensuring follow-up on files, requests, and information needed by team members.
Managing calls, emails, and redirecting requests to the right people.
Preparing, organizing, and updating client files (contracts, documents, questionnaires).
Managing schedules, coordinating appointments, and sending reminders.
Handling invoicing, accounts receivable follow-up, and vendor management.
Receiving, sorting, scanning, and filing documents.
Supporting some accounting tasks (basic bookkeeping, gathering data for payroll and tax documents).
Assisting the team with administrative tasks and participating in improving internal tools.
Performing some daily office closing tasks and any other related duties.
If you're ready to take on new challenges, we want to meet you!
Advantages
Be part of a human, collaborative, and trust-based work environment.
Hold a central role where your organizational skills and versatility will make a real difference.
Work in a stimulating, varied role that is essential to the daily functioning of the office.
Job requirements
Relevant experience in administration, file management, or office work.
Excellent command of Microsoft Office Suite.
Strong communication skills, both verbal and written.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.