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Administrative Assistant and Bookkeeping – Real Estate

No. 229
July 9, 2025
Location
Westmount
Salary
$25 per hour
Job category
Administrative Support
Type of job
Long term
Schedule
Day shift, Full-time, Monday to Friday, 9 a.m. to 4:30 p.m.
Are you organized, resourceful, and looking to grow in the fields of property management and investment mentorship? This position is for you! Our client, a rapidly growing company located in Westmount, is looking for an Administrative Assistant with bookkeeping experience for a permanent, full-time position. You’ll have the opportunity to support two key areas: property management (over 100 rental units) and the real estate mentorship platform Equity Builders Club.

Tasks

  • Maintain full bookkeeping using QuickBooks, including invoicing, payments, reconciliations, and GST/QST reports.
  • Manage accounts payable, financial records, electronic documents, and administrative follow-ups.
  • Support activities related to property management (rental board, leases, notices, utilities) and the mentorship platform (calendar, client relationship management, member support).
  • Coordinate with suppliers, partners, and clients.
  • Ensure effective use of digital tools.
  • Perform any other related tasks.

Advantages

  • Possibility of being hired permanently by the client after the probationary period.
  • Stimulating work environment within a small, dynamic team.
  • Company events and professional development opportunities.

Job requirements

  • Minimum of 2 years of experience in administration and bookkeeping.
  • Proficiency with digital tools: Google Workspace, Proprio Expert, and CRM systems.
  • Experience with QuickBooks or another accounting platform.
  • Excellent organizational skills and the ability to manage priorities.

Desired profile

  • You are meticulous, organized, and capable of multitasking.
  • You adapt easily and are comfortable in an evolving entrepreneurial environment.
  • You are a team player and show initiative.
  • You are comfortable with numbers, accounting systems, and technology.

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