Administrative Assistant and Bookkeeping – Real Estate
No. 229
August 8, 2025
Location
Westmount
Salary
Up to $25 per hour, depending on experience.
Job category
Administrative Support
Type of job
Long term
Schedule
Day shift, 30 hours per week (9:00 a.m. to 3:00 p.m. or 8:30 a.m. to 2:30 p.m.).
Are you organized, resourceful, and looking to grow in the fields of property management and investment mentorship? This position is for you!
Our client, a rapidly growing company located in Westmount, is looking for an Administrative Assistant with bookkeeping experience. You’ll have the opportunity to support two key areas: property management (over 100 rental units) and the real estate mentorship platform Equity Builders Club.
Tasks
Maintain full bookkeeping using QuickBooks, including invoicing, payments, reconciliations, and GST/QST reports.
Manage accounts payable, financial records, electronic documents, and administrative follow-ups.
Support activities related to property management (rental board, leases, notices, utilities) and the mentorship platform (calendar, client relationship management, member support).
Coordinate with suppliers, partners, and clients.
Ensure effective use of digital tools.
Perform any other related tasks.
Advantages
Possibility of being hired permanently by the client after the probationary period.
Hybrid work: 2 days of remote work per week after probation.
Stimulating work environment within a small, dynamic team.
Company events and professional development opportunities.
Job requirements
Minimum of 2 years of experience in administration and bookkeeping.
Excellent command of QuickBooks (mandatory).
Proficiency with digital tools such as Google Workspace, Proprio Expert, and Customer Relationship Management (CRM) software.
Strong organizational skills and ability to manage priorities effectively.
Bilingualism required: Intermediate-level English used approximately 60% of the time to serve an English-speaking clientele.
Desired profile
You are meticulous, organized, and capable of multitasking.
You adapt easily and are comfortable in an evolving entrepreneurial environment.
You are a team player and show initiative.
You are comfortable with numbers, accounting systems, and technology.