Behind a functioning organization, there is someone who orchestrates everything, ensuring the smooth operation of processes, the rigor of follow-ups, and the coordination of various activities. This is exactly the key role you will play in the position of Administrative Technician – Billing, where your organizational skills and attention to detail will make all the difference in the smooth running of daily operations.
Tasks
Administrative and Operational Coordination
Ensure the smooth running of daily administrative operations and support management in planning and overseeing activities.
Coordinate logistics for events, activities, and room rentals, and act as the liaison with various internal and external stakeholders.
Management of Material Resources
Coordinate material needs and equipment requests, as well as follow up on maintenance and repairs (e.g., instruments).
Manage access and requests related to premises and facilities, and follow up with suppliers and partners.
Administrative Support and Billing
Enter data into the management system (e.g., Clara) and ensure invoicing and follow-up on payments.
Perform administrative follow-ups related to files and revenue, and keep information up to date in internal systems.
Human Resources Support
Serve as a resource person for staff administrative questions and follow up on certain HR files (forms, hours, information).
Collaborate with the head office for administrative follow-ups.
Operational Support
Provide basic support for IT and audiovisual equipment, and assist with certain student requests (e.g., financial aid).
Perform any other related tasks to support operations.
Advantages
35-hour workweek with flexibility (between 8 a.m. and 5 p.m.).
4 weeks of vacation after one year of service.
13 statutory holidays.
10 sick days.
Defined benefits pension plan (RREGOP).
Comprehensive group insurance.
Flexible hours possible depending on operational needs.
Opportunities for professional development.
A dynamic and collaborative work environment.
Possibility of overtime or compensatory time for evening or weekend events.
Job requirements
Hold a college diploma (DEC) in administrative techniques or a related field.
Have a minimum of 5 years of experience in a similar administrative role.
Experience in managing administrative files, billing, or payment follow-up (asset).
Good knowledge of the Microsoft 365 suite.
Knowledge of a management system (e.g., Clara, Omnivox) is an asset.
Excellent command of spoken and written French.
Strong organizational skills, attention to detail, and versatility.
Ability to manage multiple files simultaneously and prioritize tasks.
Autonomy, initiative, and teamwork spirit.
Comfort working in a dynamic environment with multiple stakeholders.