Coordinator – Events, Administration and Member Services

Tasks

• Assist in the logistical organization of flagship events (6H En Coeur, Sutton En Coeur, Soirée En Coeur, etc.).
• Support third-party events.
• Manage registrations, follow-ups, and logistical tools (lists, emails, online forms).
• Coordinate communications with suppliers, volunteers, partners, and participants.
• Be present at events and support on-site coordination.
• Contribute to data collection and the preparation of post-event reports.
• Support the Executive Director and Assistant Director in coordinating internal activities.
• Manage meeting logistics (agendas, communications, minutes, note-taking).
• Perform various administrative tasks: document management, mailings, procurement.
• Assist with document revision and updating internal tools.
• Follow up on Law 25 (data privacy compliance) file.
• Respond to family inquiries by phone or email.
• Maintain relationships with social workers in hospitals.
• Ensure logistical and administrative follow-ups for requests related to small medical equipment purchases, occasional assistance, and parent support.
• Maintain and update member service records in the database.
• Enter and update donations, registrations, donor and family records.
• Generate reports, lists, and data extractions as needed.
• Support outgoing communications (tax receipts, newsletters, invitations).
• Ability to automate data processing, manage automated communications, and segment targeted lists to better reach donors.
• Ensure data accuracy and integrity in collaboration with the Assistant Director.
• If you are ready to take on new challenges, we would love to meet you!

Advantages

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Job requirements

• College or university diploma in administration, event management, or a related field.
• Minimum of 3 years of relevant experience in an administrative or event-related role.
• Essential knowledge of ProDon database (or equivalent in the philanthropic sector).
• Excellent command of spoken and written French, with strong attention to language quality.
• High level of organization, autonomy, versatility, and ability to manage multiple tasks simultaneously.
• Strong adaptability, ability to handle stress, and comfort managing last-minute requests.
• Proficiency with digital tools (Microsoft Suite, registration platforms, collaborative tools).