Executive Administrative Assistant to the Executive Director
No. 367
November 5, 2026
Location
Montréal
Salary
$54,600 to $71,800 per year, based on experience.
Job category
Administrative Support
Type of job
Temporary
Schedule
Full-time, Monday to Friday, from 8:30 a.m. to 5:00 p.m. Flexibility is required. Additional hours may occasionally be necessary, particularly during events or peak periods.
Our client, a well-established and respected organization in Montreal, is seeking an Executive Administrative Assistant to the Executive Director to support the administrative and organizational activities of the Executive Director's office, as well as relationships with various external partners.
Reporting to the Executive Director, the successful candidate will play a key role in managing schedules, coordinating meetings, maintaining communications with partners and external stakeholders, and providing day-to-day administrative support. This opportunity is ideal for a proactive, organized individual who can demonstrate initiative in a dynamic environment.
Do you enjoy coordinating multiple projects simultaneously, communicating with a diverse clientele, and working in an environment where autonomy is valued? This position is for you!
Tasks
Proactively manage the Executive Director's schedule and calendar.
Coordinate appointments, meetings, and events.
Maintain communications with donors and conduct all necessary follow-ups.
Draft and follow up on emails and various types of correspondence.
Prepare meeting materials and take meeting minutes.
Coordinate the administrative aspects of ongoing projects and files.
Collaborate with internal and external stakeholders to ensure smooth operations.
Participate in the organization of special events and manage the associated administrative follow-up.
Perform any other related duties as required.
Advantages
Competitive salary based on experience.
Opportunity for permanent employment following the probationary period.
Comprehensive benefits package upon obtaining permanent status.
Opportunity to grow within a recognized cultural organization.
Stimulating work environment where ideas and initiative are valued.
Opportunity to participate in special events and diverse projects.
Job requirements
Relevant experience in an administrative assistant, coordination, or executive support role.
Excellent organizational and prioritization skills.
Ability to demonstrate autonomy, sound judgment, and initiative.
Strong professional writing skills.
Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.).
Excellent customer service skills and a high level of professionalism.
Mandatory bilingualism in French and English, both spoken and written, as approximately 50% of communications and interactions are conducted with English-speaking clients and partners.
Ability to work in an environment where priorities may change quickly.
Desired profile
Excellent interpersonal and communication skills.
Strong attention to detail and accuracy.
Highly organized with effective time-management skills.
Discreet and professional.
Ability to work independently while collaborating with multiple teams.