Monday to Friday. However, the successful candidate must be available to respond to urgent fleet-related calls, breakdowns, vehicle issues, or operational emergencies outside regular working hours, in
Our client, a company operating in the transportation industry, is seeking a Fleet Coordinator to oversee administrative management, regulatory compliance, and the coordination of maintenance activities for its vehicles and equipment. The successful candidate will play a key role in ensuring fleet availability and safety while working closely with drivers, operations teams, and external vendors.
Position Specifics: Delivery activities are seasonal. A winter shutdown period is scheduled from December through March. Depending on operational needs, approximately two working days per week may be offered during this period.
Tasks
Maintain up-to-date records of trucks, trailers, and equipment, including ownership documents, assignments, and unit status;
Plan and coordinate preventive maintenance, inspections, repairs, recalls, and service appointments with vendors;
Ensure vehicle availability and coordinate fleet assignments based on operational requirements;
Monitor maintenance schedules, inspections, warranties, and ongoing repairs;
Manage registrations, permits, renewals, and ownership transfers with the SAAQ and other relevant authorities;
Maintain complete and accurate records related to vehicles, inspections, repairs, insurance, and regulatory documentation;
Ensure vehicles and equipment meet all safety and compliance requirements before being put into service;
Collaborate with drivers and operations teams to address mechanical issues, coordinate repairs, and arrange replacement vehicles when required;
Track fleet-related expenses, review quotes and invoices, and contribute to cost control initiatives;
Build and maintain effective relationships with maintenance, rental, towing, and equipment suppliers;
Analyze recurring issues, prepare reports, and recommend improvements to fleet management practices;
Monitor applicable regulatory requirements and support compliance with dangerous goods transportation regulations when necessary;
Participate in the follow-up of incidents, collisions, and equipment failures in collaboration with relevant stakeholders;
Perform any other administrative duties related to fleet management.
If you are ready to take on new challenges, we would like to meet you!
Advantages
Annual salary between $75,000 and $80,000;
Group insurance plan, with 75% of premiums paid by the employer;
Access to a group RRSP following the probation period;
Partial remote work option after the integration period, based on demonstrated autonomy and performance;
Collaborative work environment offering training and support;
Opportunities for professional growth within the organization.
Job requirements
College diploma in fleet management, transportation, operations management, logistics, business administration, or a related field; an equivalent combination of education and experience will also be considered;
Minimum of three years of experience in fleet coordination, commercial vehicle administration, transportation compliance, or equipment maintenance coordination;
Experience in the trucking, commercial transportation, distribution, or fleet management industry;
Knowledge of vehicle registration procedures, permits, ownership transfers, and regulatory requirements related to the SAAQ;
Understanding of commercial vehicle inspections, preventive maintenance, and document management practices;
Proficiency with Microsoft Office and comfort using fleet, maintenance, or transportation management software;
Strong organizational, planning, and prioritization skills;
Ability to manage multiple files and deadlines simultaneously in a fast-paced environment;
Excellent communication and problem-solving skills;
Demonstrated attention to detail, autonomy, and professionalism;
Availability to respond to fleet-related operational emergencies outside regular business hours, including evenings and weekends, when required;
Experience with tanker trucks, dump trailers, flatbeds, or container chassis (asset);
Knowledge of bulk transportation, freight, or chemical product distribution (asset);
Knowledge of dangerous goods transportation requirements (asset).