Project Administrative Assistant

Tasks

• Open and structure new projects in collaboration with managers.
• Track project stages, timelines, and key information in internal tools.
• Prepare quotes, purchase orders, and invoices using accounting software.
• Compile and integrate data for various progress reports.
• Manage the full purchase order cycle: receipt, entry, validation, and updates.
• Update client portals and send required reports (photos, updates, etc.).
• Follow up on client purchase orders.
• Provide versatile administrative support as needed by the department.
• Perform any other related tasks.
• Ready for a new challenge? We want to meet you!

Advantages

• Hybrid schedule after training (3 days in-office / 2 days remote).
• Competitive salary: $55,000 to $60,000, depending on experience.
• RRSP with employer contributions (up to 4%).
• Comprehensive group insurance from day one.
• Paid vacation, flexible schedule, friendly work environment.
• Structured training and support from day one.
• Free parking, easily accessible offices.
• Participation in company events and strong team spirit.

Job requirements

• Hold a DEP or DEC in office administration, business administration, secretarial work, accounting, or a related field.
• Minimum 2 years of experience as an administrative assistant or coordinator.
• Functional bilingualism (approximately 5% of clients are English-speaking).
• Good knowledge of Microsoft Office Suite.
• Knowledge of the telecommunications field (an asset).

Desired profile

• Excellent written and verbal communication in French.
• Strong time management and organizational skills.
• Attention to detail.
• Comfortable interacting with colleagues and clients.
• Able to manage multiple tasks simultaneously.