$55,000 to $75,000 per year, depending on experience.
Job category
Administrative Support
Type of job
Permanent
Schedule
Daytime, Monday to Friday.
Do you want to combine your strong organizational skills with the fast-moving world of real estate? If you enjoy juggling multiple files while ensuring smooth operations and strong client satisfaction, this opportunity is for you!
Our partner, a well-established company with over 40 years of experience in real estate management, development, and consulting, is seeking a Real Estate Property Management Coordinator to support the operations of its property portfolio, including commercial, institutional, and residential buildings.
Reporting directly to senior management, you will act as the central point of contact between tenants, vendors, and internal teams, ensuring the administrative and operational follow-up of all properties. You will also contribute to the preparation and updating of leases, documents, and agreements, while ensuring clear and efficient communication between all stakeholders.
Tasks
Manage incoming calls and requests from tenants and real estate partners, ensuring timely follow-up of inquiries
Maintain accurate and up-to-date property, tenant, and client records
Prepare, issue, and track purchase orders related to property operations and maintenance
Draft reports, meeting notes, and administrative communications
Support the preparation of real estate documents (leases, contracts, agreements)
Coordinate maintenance, repair, and inspection work with external contractors
Participate in the coordination of renovation and construction projects
Liaise with municipal and government authorities for required follow-ups
Ensure compliance of documents, processes, and property files
Advantages
Competitive salary based on experience
Vacation bank and paid time off
Wellness allowance to support your personal well-being
Bright, spacious office with a well-equipped kitchen
Easily accessible location by public transit
Free parking with reserved space
Collaborative and positive work environment
Opportunities for professional growth in the real estate industry
Job requirements
Diploma in administration, office support, accounting, or related field
3–5 years of experience in administration, coordination, or file management, ideally in real estate or a related industry
Strong organizational skills and ability to prioritize effectively
Excellent communication and client service skills with tenants, partners, and internal teams
Experience with property management software HOPEM
Proficiency in Microsoft Office 365
Fluency in French (spoken and written); functional English (approx. 25% of communication with clients and suppliers)