$55,000 to $75,000 per year, depending on experience.
Job category
Administrative Support
Type of job
Permanent
Schedule
Day shift, Monday to Friday.
Would you like to be at the heart of real estate operations, follow up on property matters in the field, and work closely with a Property Manager? Our partner, a well-established company with over 40 years of experience in real estate management, development, and advisory services, is looking for a Real Estate Operations Coordinator to actively support the operations of a portfolio consisting of commercial, institutional, and residential properties.
As the Property Manager’s right hand, you will handle day-to-day requests, coordinate service calls and follow-ups with tenants and vendors, and assist with projects, budgets, and maintenance work. You will also help prepare the files and information required to support decision-making, while ensuring that each request moves forward from the initial call through to resolution. You will be directly involved in the day-to-day operation of the properties and in carrying out the Property Manager’s priorities.
Tasks
Handling day-to-day requests related to the properties.
Following up with tenants, vendors, and contractors.
Coordinating maintenance, repair, and inspection work.
Preparing files and recommendations to support decision-making.
Conducting occasional property visits and following up on required corrective work.
Assisting with real estate acquisition, fit-up, renovation, and development projects.
Preparing and updating leases, contracts, and real estate documents.
Supporting the Property Manager with budget and schedule tracking.
Managing purchase orders related to real estate operations.
Keeping property records and files up to date.
Completing required follow-ups with municipal and government authorities.
Ensuring compliance with real estate files, procedures, and requirements.
Preparing reports and tracking tools for management and the Property Manager.
Contributing to the continuous improvement of the department’s management processes and tools.
Performing any other related duties.
Advantages
Competitive salary based on experience.
Vacation and personal leave allowance.
Flexible hybrid work schedule.
Wellness allowance to help you take care of yourself.
Spacious, bright workspace with a well-equipped kitchen.
Office easily accessible by public transit.
Free parking with a reserved space.
Friendly and collaborative work environment where people enjoy working together.
Professional development opportunities in the real estate industry.
Job requirements
Education in business administration, administrative support, accounting, or a related field.
3 to 5 years of experience in coordination or file management, ideally in property management or a related industry.
Excellent organizational skills and a strong ability to prioritize.
Strong communication and relationship-building skills with clients, partners, and internal teams.
Experience using HOPEM property management software.
Proficiency with Microsoft 365 applications.
Excellent spoken and written French. Functional English is required, as approximately 25% of interactions will be with English-speaking clients and vendors.