Would you like to put your administrative experience to good use within a large, well-established organization? Our client, a major company located in Longueuil, is looking for a versatile, organized, and experienced professional to join their team for a 6-month contract with the possibility of becoming permanent. You will play a key role in the smooth day-to-day operations of the office, with a variety of responsibilities ranging from reception duties to administrative support for the management team.
Tasks
Welcome visitors and manage incoming phone calls;
Handle mail, shipments, and various administrative documents;
Ensure the smooth day-to-day operation of the office, including office supplies, common areas, service requests, parking, and vendor relations;
Prepare workspaces and required materials for new employees;
Arrange travel for members of the management team and ensure proper follow-up;
Prepare and follow up on expense reports;
Coordinate the logistics of management meetings, including room bookings, meals, and other requirements;
Provide support to employees regarding corporate credit cards and expense reports;
Create and update user profiles on various administrative platforms;
Assist with the management of travel platforms and make accommodation and transportation reservations as needed;
Update administrative procedures and documentation;
Work closely with the Executive Assistant on various files and internal activities;
Perform any other related duties to support the smooth operation of the office.
Advantages
Competitive salary based on experience;
Possibility of a permanent position;
A versatile role offering a wide range of responsibilities that go well beyond traditional reception duties;
Convenient location, just steps away from the Longueuil metro station;
Modern offices and a pleasant work environment.
Job requirements
DEC in Administration, Office Administration, or equivalent work experience;
Approximately 5 years of experience in an administrative support role working with multiple internal stakeholders;
Comfortable working in a fast-paced environment with frequent interruptions;
Good knowledge of the Microsoft Office suite;
Bilingual in French and English, as regular communication with international teams and suppliers is required (approximately 20% of the role is conducted in English);
Ability to work independently and manage multiple files and priorities simultaneously;
Flexibility, efficiency, and the ability to learn quickly.