Executive Assistant to the General Management

Tasks

• Provide administrative support to management (preparing and following up on Board meetings, compiling statistics, coordinating with partners).
• Manage internal and external communications: social media, website, annual report.
• Participate in HR processes: drafting job postings and contracts, posting positions, onboarding employees, managing group insurance.
• Contribute to grant applications, fundraising campaigns, and reporting requirements.
• Represent the organization at events and coordinate representation activities.
• Oversee building management: follow-up with tenants, inspections, maintenance, and repairs.
• Provide basic IT support, manage SharePoint and the M365 collaborative environment, set up workstations.
• Perform any other related duties.
• If you are ready to take on new challenges, we want to meet you!

Advantages

• A dynamic and growing organization
• A passionate and supportive team
• Opportunities for learning and development
• The chance to contribute to innovative projects
• Possibility of becoming permanent

Job requirements

• Excellent written and verbal communication skills.
• Proficiency with office tools and collaborative environments (M365, SharePoint, Teams).
• Ability to manage multiple files simultaneously and meet deadlines.
• Ease in drafting administrative documents, communications, and internal policies.
• Basic knowledge of IT support (an asset).
• Experience in administrative management, communications, coordination, or a similar role.

Desired profile

• Versatile, organized, and detail oriented.
• Strong sense of confidentiality, discretion, and professionalism.
• Good judgment, initiative, and problem solving ability.
• Comfortable working in a collaborative and community oriented environment.
• Proactive and service oriented approach.