Since 1895, our client has stood out through innovative projects in the commercial, residential, and industrial sectors. Looking to work in a family-oriented environment where people are the top priority? This opportunity is for you.
Our client is seeking a Lease Administrator to join a young, dynamic, and rapidly growing team.
Tasks
Ensure the collection of outstanding rent and support the accounts receivable team in the accurate allocation of incoming payments.
Compile the monthly rent register, analyze discrepancies, and communicate the relevant causes.
Apply any changes resulting from lease amendments, renewals, assignments, or terminations, including retroactive adjustments and system updates, while closely tracking receivable amounts.
Generate and send rent notices at lease start or whenever financial conditions are updated.
Issue 13th-month invoices and send them to tenants, responding efficiently to any inquiries.
Follow up and update BOMA measurement certificates, adjusting rents based on newly certified square footage.
Prepare clear and accurate lease summaries for internal departments.
Maintain the accuracy of rentable areas for existing units and create new units in the system as needed.
Quickly communicate any data or condition changes to the relevant departments to ensure smooth coordination.
Perform annual adjustments of lease charges indexed to the CPI, calculate new rates, and update management tools accordingly.
Closely monitor monthly contractual obligations outlined in leases.
Advantages
Dental insurance.
Disability insurance.
Supplemental health insurance.
Life insurance.
On-site gym.
Group RRSP.
Job requirements
Bilingualism in French and English, both written and spoken, is essential for internal and external communication.
Advanced proficiency with Microsoft Office tools, particularly Excel, Outlook, and Word, as well as hands-on experience with Yardi software.
Significant experience (minimum 5 years) in a similar role combining administrative, accounting, and operational responsibilities.
Excellent ability to prioritize and manage multiple tasks simultaneously with accuracy and attention to detail.
Sound judgment, critical thinking, and a solid understanding of accounting principles.
Proven ability to meet tight deadlines and perform well in demanding environments.
Desired profile
Motivated individual with a passion for real estate or leasing.
Well-organized with solid on-the-ground experience.
Proactive attitude, collaborative spirit, and ability to thrive in a dynamic team setting.