Office Clerk – Payroll and Accounts Payable Assistant

Tasks

• Payroll:
• Create and update employee records in the payroll system (hiring, termination, changes)
• Properly apply salary scales according to collective agreements, seniority, and minimum wage
• Enter all payroll data (regular hours, overtime, absences, etc.) for both campuses
• Perform data transfers to the accounting system
• Manage contributions (pension funds, unions, insurance, etc.) and monitor time banks (sick leave, vacation, accumulated time)
• Produce Records of Employment and calculate vacation and statutory holidays according to applicable rules
• Prepare payroll deductions at source and carry out monthly government remittances
• Prepare and reconcile entries related to group insurance
• Follow up with CARRA, RREGOP, RREP, and union organizations as required
• Accounts Payable:
• Process invoices: verification, entry, and filing
• Manage expense and travel reimbursements
• Assign invoices to the appropriate budget accounts and follow up via Pluriportail
• Verify consistency between invoices, quotes, and approvals
• Reconcile credit cards monthly, including expense justification and recording
• Communicate with suppliers for clarification and payment follow-ups
• Perform any other related duties associated with the position

Advantages

• Warm, family-oriented work environment that promotes collaboration and respect
• Staff stability, reflecting a healthy and rewarding workplace
• Professional development opportunities and ongoing training
• Participation in advisory committees to be actively involved in school life
• 50% discount on tuition fees for employees’ children
• 35% discount on EDPHY day camp, applicable to grandchildren
• Free access to sports facilities, including the fitness room
• Free parking and on-site electric vehicle charging stations

Job requirements

• Education: DEP, DEC, or AEC in administration, accounting, or a related field
• Experience: Minimum of 5 years in a similar payroll-related role
• Strong knowledge of tax regulations and legal obligations related to payroll and benefits
• Excellent command of French and English, both spoken and written
• Good proficiency in Microsoft Office (Excel, Word)
• PCP or LAP certification from the National Payroll Institute: an asset
• Knowledge of Plurilogic: an asset
• Autonomy, initiative, and sense of responsibility
• Team spirit and ability to collaborate with various departments
• Strong attention to detail and accuracy
• Professional integrity and discretion in handling confidential information