21 hours per week. Day schedule, Monday to Friday. Part-time position, on-site, with the possibility of remote work after a minimum period of three months.
Our client, a well-established organization in the academic and research sector, is seeking an Administrative Assistant to support the administrative, organizational, and financial activities of a department. This position offers the opportunity to contribute to stimulating projects in a professional environment where attention to detail, autonomy, and organization are essential.
Reporting to the Director, the successful candidate will play a key role in coordinating administrative operations, managing communications, and supporting various ongoing projects.
Do you enjoy managing multiple files simultaneously, coordinating a variety of activities, and working in an environment where priorities can change quickly? This opportunity is for you!
Tasks
Manage the Director's calendar and coordinate meetings;
Organize seminars, conferences, and academic events;
Assist with communications management, website updates, and social media platforms;
Provide support in preparing grant applications and academic documentation;
Coordinate business travel arrangements;
Process invoices, expense reimbursements, and financial follow-ups;
Assist with human resources-related activities;
Liaise with various administrative and institutional departments;
Draft, revise, and format a variety of documents;
Perform other related duties as required.
Advantages
Day shift schedule, Monday to Friday;
Part-time position with 21 hours per week;
Competitive salary;
Stimulating and collaborative work environment;
Opportunity to develop expertise within an academic setting;
Workplace that encourages autonomy and initiative;
Possibility of remote work following the onboarding period.
Job requirements
Minimum of 2 years of experience in administrative support;
DEC diploma or AEC certificate in a related field;
Excellent organizational skills and ability to manage multiple priorities simultaneously;
Strong attention to detail, discretion, and commitment to confidentiality;
Excellent communication skills and ability to work effectively as part of a team;
Proficiency with standard computer applications;
Bilingualism in French and English (spoken and written) is required to communicate with various stakeholders and process documentation in both languages;
Experience in coordination, document management, or executive support is considered a strong asset.