$25.45 to $27.69 per hour, depending on experience.
Job category
Administrative Support
Type of job
Permanent
Schedule
Monday to Friday, 35 hours per week (8:00 a.m. to 4:00 p.m.).
An opportunity where organization, versatility, and service are at the heart of everyday operations!
Our client, a well-established institution in the education sector, is currently seeking a Secretary to join its administrative team. This role offers a diverse work environment, combining administrative support, file management, document drafting and proofreading, customer service, and collaboration with various teams. The successful candidate will contribute to the smooth operation of daily activities and will be responsible for managing multiple priorities with professionalism and attention to detail.
Tasks
Maintain, organize, and update administrative records and files.
Proofread and revise external communications, including spelling, grammar, and syntax.
Prepare, format, and review letters and official documents.
Enter, update, and transfer data using Microsoft Word and Excel.
Respond to inquiries by phone and email.
Communicate with parents and provide courteous, professional customer service.
Perform various administrative tasks related to admissions, student records, and school transportation.
Manage front desk reception duties and welcome parents, students, and visitors during coverage assignments.
Handle sensitive or challenging situations with parents and direct them to the appropriate contacts when necessary.
Collaborate with members of the administrative team on a variety of files and projects.
Perform other related administrative duties as required.
Advantages
Group insurance plan.
RRSP.
Employee Assistance Program (EAP).
Free parking.
Possibility of working remotely one day per week, subject to approval.
Sick, personal, and family leave.
Paid vacation.
Wellness and fitness allowance.
Company-provided laptop.
Tuition-related benefits for children, subject to applicable conditions.
Job requirements
Diploma in Secretarial Studies, Office Administration, or equivalent relevant experience.
Excellent command of French, both spoken and written.
Good knowledge of Microsoft Word and Excel.
Comfortable using various computer systems and software.
Occasional availability to work weekends during events, open houses, or special activities.
Strong communication and customer service skills.
Excellent organizational skills, autonomy, and attention to detail.
Ability to manage multiple priorities simultaneously.
Discretion and respect for confidentiality.
Sound judgment and the ability to handle sensitive situations.
Experience in an educational or administrative environment is considered an asset.