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Administrative Assistant - Remote

No. 470
March 7, 2023
$50,418 to $63,025 per year (depending on experience)
Job category
Administrative Support
Type of job
Day shift, Monday to Friday | Full time at 35 hours per week
Your sense of analysis, initiative and organization is impeccable and allows you to accompany the entire team of professional managers involved in great projects. Our client, a Quebec reference in the public transit industry, is currently looking for an administrative assistant! It is now up to you to invest in your career.


  • Organize meetings by convening staff members as well as setting the agenda with appropriate documentation.
  • Report and follow up on issues discussed at meetings with the Association.
  • Coordinate management business travels with the cooperation of a travel agency if needed.
  • Handle office supply purchases and maintain inventory.
  • Make calls for services or orders with suppliers.
  • Correct, revise and format letters, reports and other documents.
  • Contribute to the updating of procedures.
  • Update the contact list and enter data into the computer software.
  • Be responsible for the development and monitoring of filing systems and maintaining all tracking tools.
  • Prepare expense reports for members of the Executive Committee in accordance with established policy.
  • Handle the reception and sorting of mail.
  • Greet visitors as required.
  • Be the resource person for the transmission of information from the Association.
  • Perform any other related administrative tasks to ensure smooth operations.


  • Group insurance program paid 50% by the employer.
  • Group RRSP program with employer contribution (up to 5% of the employee's annual salary).
  • Almost entirely remote work - one day per week in the office (Tuesdays).
  • Flexibility in scheduling - fixed hours may be requested for meetings, gatherings, etc.
  • Time Off Policy - Accumulate hours for days off!
  • Time off between Christmas and New Year's Day (salary maintained on working days plus 11 statutory holidays).
  • Salary progression policy - Indexation and progression on the salary scale.
  • Free access to the building's gym for your well-being.
  • Reimbursement of the cost of the monthly public transit pass.
  • A monthly allowance to cover the cost of your cell phone use ($100/month) and laptop provided.
  • A team lunch paid by your employer once a month.
  • Access to reimbursement for certain expenses for setting up your home office (e.g., monitor, chair, etc.).

Job requirements

  • College diploma in office automation or secretarial studies.
  • Minimum five years of experience as an administrative agent in a corporate environment.
  • Advanced knowledge of MS Office Suite - Excel, Word, Power Point and Outlook.
  • Fluency in both English and French (spoken and written) to be able to respond to English and French speaking clients with ease - functional English will also be considered.
  • Knowledge of SharePoint - an asset.

Desired profile

  • Over the past few years, you have perfected your interpersonal, communication and organizational skills.
  • In terms of relationships, you have an exceptional client approach and ability to build lasting business relationships while being diplomatic.
  • In terms of organization, you are the champion: time management, simultaneous problem solving, analytical and planning skills.

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