Administrative Assistant - Remote

Tasks

• Organize meetings by convening staff members as well as setting the agenda with appropriate documentation.
• Report and follow up on issues discussed at meetings with the Association.
• Coordinate management business travels with the cooperation of a travel agency if needed.
• Handle office supply purchases and maintain inventory.
• Make calls for services or orders with suppliers.
• Correct, revise and format letters, reports and other documents.
• Contribute to the updating of procedures.
• Update the contact list and enter data into the computer software.
• Be responsible for the development and monitoring of filing systems and maintaining all tracking tools.
• Prepare expense reports for members of the Executive Committee in accordance with established policy.
• Handle the reception and sorting of mail.
• Greet visitors as required.
• Be the resource person for the transmission of information from the Association.
• Perform any other related administrative tasks to ensure smooth operations.

Advantages

• Group insurance program paid 50% by the employer.
• Group RRSP program with employer contribution (up to 5% of the employee's annual salary).
• Almost entirely remote work - one day per week in the office (Tuesdays).
• Flexibility in scheduling - fixed hours may be requested for meetings, gatherings, etc.
• Time Off Policy - Accumulate hours for days off!
• Time off between Christmas and New Year's Day (salary maintained on working days plus 11 statutory holidays).
• Salary progression policy - Indexation and progression on the salary scale.
• Free access to the building's gym for your well-being.
• Reimbursement of the cost of the monthly public transit pass.
• A monthly allowance to cover the cost of your cell phone use ($100/month) and laptop provided.
• A team lunch paid by your employer once a month.
• Access to reimbursement for certain expenses for setting up your home office (e.g., monitor, chair, etc.).

Job requirements

• College diploma in office automation or secretarial studies.
• Minimum five years of experience as an administrative agent in a corporate environment.
• Advanced knowledge of MS Office Suite - Excel, Word, Power Point and Outlook.
• Fluency in both English and French (spoken and written) to be able to respond to English and French speaking clients with ease - functional English will also be considered.
• Knowledge of SharePoint - an asset.

Desired profile

• Over the past few years, you have perfected your interpersonal, communication and organizational skills.
• In terms of relationships, you have an exceptional client approach and ability to build lasting business relationships while being diplomatic.
• In terms of organization, you are the champion: time management, simultaneous problem solving, analytical and planning skills.