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Administrative Partner, PCO (maternity leave replacement)

No. 919
May 26, 2023
$65,000 to $75,000 per year
Job category
Administrative Support
Type of job
Day shift, Monday to Friday, 37.5 hours per week.
Are you passionate about airport work and looking for new challenges? We have a great opportunity for you to showcase your expertise as a PCO Administrative Partner! Our customer is a private, non-profit, financially independent entity. Their mission is to connect people around the world from Montreal, through the provision of exceptional services and a talented, passionate team.


  • Manage the agenda - Meeting/Statutory according to established deadlines.
  • Organize the preparation of presentations with the help of PCOs and project managers.
  • Manage the delivery schedule: set monthly delivery dates and meet these deadlines.
  • Assist various collaborators in writing project reports and business cases.
  • Collect data and update PCO's Opex cost file in relation to deadlines and submission costs.
  • Verify that all documents comply with established document quality standards.
  • Develop and maintain the various logigrams and RACI related to the management process.
  • Draft and update project management plans.
  • Support the Director in certain confidential files.
  • Develop and maintain the template file directory (PCO toolbox).
  • Manage documents/information on SharePoint site.
  • Filing of project documents according to established structure.
  • Share updates related to the archiving structure.
  • Perform research and retrieval in response to requests.
  • Coordinate the preparation of supporting documents for project completion.
  • Conduct periodic audits to ensure compliance with practices or correct measures as required.
  • Attend tool evaluation workshops for the selection of a document management platform (QMS).
  • Perform all other tasks related to the position.


  • Target bonus: 6%.
  • Early vacation or accumulation: 4 weeks.
  • Group insurance available from day one.
  • Pension plan with defined contributions of 4% to 10%.
  • Type of work: hybrid (50% telecommuting).
  • Free parking.

Job requirements

  • 5 to 9 years of experience in administrative support or document management (project management).
  • Diploma in administration or document management (DES) or other related training.
  • Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint and Visio).
  • In-depth knowledge of SharePoint and Teams (teleworking).
  • Knowledge of software: SAP, Aconex and BIM360 is an asset.

Desired profile

  • High-level writing skills.
  • Ability to communicate both orally and in writing.
  • Team player with exceptional customer service skills.
  • Ability to work to deadlines, under pressure and with good priority management.

Advisor for this position

Cristina Andreea Cismasiu
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