Do you have a passion for airport work and are you looking for new challenges? We have an opportunity that will allow you to showcase your expertise as an Assistant Director in airport infrastructure!
Our client is a private, non-profit, and financially independent entity. Their mission is to connect Montreal to the rest of the world through exceptional services and a talented and passionate team.
Tasks
Ensuring overall management and organization, as well as accurate tracking of activities and files of the director.
Coordinating, producing, revising, translating as needed, and finalizing documents and presentations for the director, including layout and formatting.
Writing and updating procedures and instructions for the department.
Translating letters, bulletins, and memos into both official languages.
Managing incoming emails and correspondence based on priorities and taking appropriate actions.
Establishing follow-up methods with stakeholders related to active files.
Coordinating various tasks and activities related to budget monitoring and providing follow-up reports to the team.
Inputting budget and procurement data into the SAP system, conducting variance analyses, and generating reports requested by management.
Planning and organizing departmental meetings, as well as internal and external committees on behalf of the director.
Preparing files and ensuring availability of required materials, managing room reservations and audiovisual equipment for logistical purposes.
Updating and coordinating the intranet section of the department.
Planning and organizing special events such as travel and internal/external activities for management members, taking charge of logistics.
Managing expense accounts for management members.
Performing any other related tasks associated with the position.
Advantages
Target bonus: 6%.
Early vacation or accumulation: 4 weeks.
Group insurance offered from day one.
Defined contribution pension plan from 4% to 10%.
Type of work: Hybrid (50% remote work).
Free parking.
Job requirements
College diploma in secretarial studies or equivalent.
Minimum of 8 years of experience in secretarial or office administration roles.
Work experience in a corporate environment.
Strong writing skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Knowledge of software such as SharePoint, MS Project, SAP, Power BI, and similar programs is an asset.
Desired profile
Ability to work with tight deadlines.
Capacity to work under pressure and prioritize effectively.