Are you an organized person, detail-oriented, and with strong communication skills? Performing analyses and ensuring that every step of a project is carried out correctly is part of your professional expertise? If the answer is yes, we would love to meet you!
Our client is a leading contractor in the electrical project field, based in Saint-Hyacinthe. With over two decades of experience, this company has established itself as a key player thanks to its technical expertise, commitment to customer satisfaction, and constant focus on quality. In full expansion, it stands out for its dynamic and collaborative work environment, where excellence and innovation are at the heart of every project.
In this context, we are looking for an Assistant Project Manager who will play a key role in coordinating and managing the administrative files related to ongoing projects. Under the supervision of the Director of Finance and Administration, the person in this position will assist the project managers in organizing and overseeing the administrative aspects of their operations. This role involves rigorous document management, project preparation and follow-up, as well as ensuring compliance with deadlines and internal procedures.
Tasks
Preparing and distributing the necessary documents for contract initiation, ensuring they meet the received specifications and requirements.
Planning, organizing, and participating in project kickoff meetings, ensuring effective coordination between all parties involved.
Accurately entering data into the billing system, ensuring its accuracy and transmitting documents to clients within the required deadlines.
Handling claims and updating the change order tracking table, ensuring strict follow-up of necessary adjustments and modifications.
Preparing and transmitting end-of-project documents, ensuring compliance and facilitating the administrative closure of projects.
Verifying and analyzing contracts, coordinating the scheduling of post-mortem meetings, and providing proactive administrative support to project managers.
Performing any other related tasks.
If you're ready to take on new challenges, we want to meet you!
Advantages
Collective insurance, including health, salary, dental, life, and long-term disability insurance.
Group RRSP with employer contributions after 3 months.
A friendly and collaborative work environment.
Job requirements
DEP or DEC in accounting or a related field.
At least 2 years of experience in a similar position (projects, contracts, bids, administrative support, etc.).
Knowledge of project management is an asset.
Proficiency in Microsoft Word and Excel, accounting systems (CMEQ management), and Outlook messaging.
Desired profile
Attention to detail and a commitment to quality work execution.
Discretion and strict adherence to confidentiality.
Dedication to meeting deadlines.
Ability to manage multiple projects effectively at the same time.