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Assistant to the Executive Director

No. 471
June 5, 2025
Location
Montréal
Salary
$25.75 to $35.09 per hour
Job category
Administrative Support
Type of job
Temporary
Schedule
Day shift / 35 hours per week
Our client, a non-profit organization, is seeking an Assistant to the Executive Director for a short-term contract. Reporting to the Executive Director, the incumbent will be responsible for providing essential organizational and administrative support to the organization and its Board of Directors.

Tasks

  • Provide daily administrative support to the Executive Director.
  • Prepare Board of Directors and Annual General Assembly meetings (invitations, agendas, documents, minutes).
  • Participate in team meetings and draft meeting notes.
  • Manage basic accounting (revenues, expenses, account follow-ups) and forward documents to the accountant.
  • Maintain and manage the organization’s document filing system.
  • Ensure proper functioning and updating of the IT system.
  • Support internal and external communications, including social media and virtual platforms.
  • Perform any other related duties.
  • Ready for a new challenge? We want to meet you!

Advantages

  • Easily accessible by public transit (Sauvé Metro).
  • Employer-paid ongoing training.
  • Individual office space.

Job requirements

  • College diploma (DEC) in administrative techniques, management, office technology, or any relevant combination of education and experience.
  • Minimum of 2 years of experience in a similar role.
  • Excellent command of Microsoft Office Suite.

Desired profile

  • Strong analytical, synthesis, and judgment skills.
  • Versatility and autonomy.
  • Organizational skills, discretion, and attention to detail.
  • Ability to work under pressure and manage multiple files simultaneously.

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