Our client, a non-profit organization, is seeking an Assistant to the Executive Director for a short-term contract. Reporting to the Executive Director, the incumbent will be responsible for providing essential organizational and administrative support to the organization and its Board of Directors.
Tasks
Provide daily administrative support to the Executive Director.
Prepare Board of Directors and Annual General Assembly meetings (invitations, agendas, documents, minutes).
Participate in team meetings and draft meeting notes.
Manage basic accounting (revenues, expenses, account follow-ups) and forward documents to the accountant.
Maintain and manage the organization’s document filing system.
Ensure proper functioning and updating of the IT system.
Support internal and external communications, including social media and virtual platforms.
Perform any other related duties.
Ready for a new challenge? We want to meet you!
Advantages
Easily accessible by public transit (Sauvé Metro).
Employer-paid ongoing training.
Individual office space.
Job requirements
College diploma (DEC) in administrative techniques, management, office technology, or any relevant combination of education and experience.
Minimum of 2 years of experience in a similar role.
Excellent command of Microsoft Office Suite.
Desired profile
Strong analytical, synthesis, and judgment skills.
Versatility and autonomy.
Organizational skills, discretion, and attention to detail.
Ability to work under pressure and manage multiple files simultaneously.