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Executive Administrative Assistant - Pharmaceutical Industry

No. 1100
March 27, 2023
$27.33 per hour, varies according to experience
Job category
Administrative Support
Type of job
Temporary leading to permanent
Day shift, Monday to Friday, 35 hours per week
Position available in Mont-Royal! Are you interested in a laboratory research environment? Are you known for your efficiency and organizational skills? Our client, a paragovernmental organization located near Sherbrooke station, has an opening in its research center. Reporting directly to the Human Resources and Laboratory Department, the person must perform the administrative tasks of the laboratory and manage several research-related files simultaneously. The work is primarily focused on writing applications, updating important documents and editing articles. The person will be expected to organize and attend meetings on the subject.


  • Ensure the management and classification of files.
  • Handle grant applications and others.
  • Produce, analyze and update information on various industries (communications, notes and letters).
  • File efficiently according to the established system and coordinate the use of forms.
  • Implement the organization of administrative tasks and project progress.
  • Attend and organize various events.
  • Prepare documents for daily meetings.
  • Follow-up on the decisions made.
  • Assist the researchers and manage their schedules and emails.
  • Prepare and analyze the annual budget with the team.
  • Perform any other related tasks.
  • If you are ready to take on new challenges, we would like to meet you!


  • Quick job start.
  • Nice work environment.
  • Opportunity to gain experience in the public sector.
  • Strong possibility of permanence and advancement.
  • 10 min walk from Sherbrooke metro.

Job requirements

  • 5 years of relevant experience.
  • DEC or BAC in office automation / administration.
  • Bilingualism, spoken and written.
  • Proficiency in MS Office.
  • Knowledge of Workforce Now and EndNote – and asset.

Desired profile

  • Resourceful, professional, alert.
  • Organized and discreet.
  • Meticulous and able to manage priorities well.

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