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Executive and Operational Assistant

No. 1817
June 25, 2024
Location
Montréal
Salary
$65,000 to $75,000 (Negotiable based on experience).
Job category
Administrative Support
Type of job
Permanent
Schedule
Day shift, Monday to Friday.
As an Executive Assistant, your role will involve supporting and assisting the President by providing administrative and operational support in the field of events and communications.

Tasks

  • Manage and maintain the schedule, optimizing time and travel management.
  • Organize internal and external meetings.
  • Draft and translate certain communications, ensuring fluency between French and English.
  • Compose and transcribe various documents such as texts, letters, reports, and memos.
  • Coordinate meetings and calls, preparing necessary documents.
  • Attend meetings and write minutes.
  • Prepare and manage professional expenses.
  • Plan and arrange travel, including flight, hotel, and restaurant reservations.
  • Receive and route communications, whether by phone, email, or internal channels.
  • Prepare and coordinate board meetings, drafting minutes.
  • Ensure coordination of special projects as needed and based on current events.
  • Manage meetings and the agenda of the executive committee.
  • Perform any other tasks associated with the role.
  • Perform any other related tasks.

Advantages

  • 2 weeks of vacation in addition to 2 additional weeks during the holiday period.
  • Group insurance.
  • Monthly allowance of $150 towards your cell phone and Wi-Fi package.
  • Enriching work environment and dynamic atmosphere.
  • Pleasant work environment.

Job requirements

  • A degree in communication, administration, or any other relevant field.
  • 1-2 years of experience in a similar position.
  • Bilingualism (French/English) both orally and in writing.
  • Proficiency in the Microsoft Office suite.
  • Experience in event management, communications, or the corporate sector (strong asset).

Desired profile

  • Good stress management.
  • Ability to handle multiple requests simultaneously.
  • Problem-solving skills and a propensity for taking initiatives.
  • Excellent communication skills (across different hierarchical levels) and interpersonal relations.
  • A rigorous approach to work.
  • Demonstrating discretion and diplomacy.

Advisor for this position

Marie-Joelle Côté-Paquet
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