Executive Assistant (Experience in an architecture or engineering firm)

Tasks

• Manage the managers’ schedules.
• Review and format documents (memos, letters, contracts, and procedures).
• Handle incoming and outgoing mail (physical and electronic).
• Plan and organize appointments, meetings, and travel for team members.
• Prepare necessary documents for meetings (agendas, presentations, reports).
• Perform any other tasks related to the role of an Executive Assistant.
• If you are ready to take on new challenges, we want to meet you!

Advantages

• Quick start date.
• Located just steps away from Old Montreal.
• Accessible from the metro station.
• Recognized company in the architecture and design industry.
• Very modern and corporate offices.

Job requirements

• Diploma in secretarial studies, office administration, or business administration.
• At least 3 years of experience as an Executive Assistant.
• Work experience in an architecture or engineering firm.
• In-depth knowledge of the Microsoft Office suite (Word, Outlook, Excel, and PowerPoint).
• Excellent grammar in both French and English (must communicate and manage documents daily with English-speaking clients).

Desired profile

• Attention to the quality of work.
• Ability to adapt quickly to changes.
• Initiative, discretion, and respect for confidentiality.
• Ability to work under pressure and with tight deadlines.
• Excellent time management and organizational skills.
• Ability to work with minimal supervision.