Executive Assistant (Hybrid)

Tasks

• Plan the Director's agenda, taking priorities into account
• Sort and manage e-mails.
• Produce expense reports (review and approval).
• Carry out certain file follow-ups and ensure that deadlines are met.
• Keep track of tasks in personal and professional agendas.
• Produce PowerPoint presentations.
• Organize meetings (room reservations, technology and guest reception).
• Coordinate travel (flights, hotels, etc.).
• Manage forms for signature and approval.
• Ensure hardware purchases, software support and management of media requests, etc.
• Update the schedule of conferences, juries, etc.
• Perform any other duties or responsibilities related to this position.
• If you're up for a new challenge, we want to hear from you!

Advantages

• Health and well-being are a priority: group insurance (full range).
• An employer who contributes to your future: defined contribution pension plan.
• Working from home is the new reality: Hybrid mode (50/50).
• Parking available.
• Competitive salary.
• Attractive bonus.
• 4-week vacation.
• World-renowned organization.
• Build a long-term career: Permanent employment.

Job requirements

• College diploma in secretarial, office or administrative studies or equivalent through a combination of education, training and experience.
• Relevant experience of 10 to 14 years.
• Excellent writing skills in both official languages.
• Proficiency in MS Office software.
• Knowledge of SAP (an asset).

Desired profile

• Excellent priority management and organizational skills.
• Ability to analyze and identify issues and strategies adapted to the study context.
• Demonstrate autonomy, curiosity and creativity.
• Ability to analyze and understand.
• Ability to work simultaneously on various projects and adapt to changing situations.
• Ability to work under pressure and to tight deadlines.
• Good communication and writing skills.
• An interest in research and the knowledge industry.