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Front Desk Administrative Assistant

No. 406
September 23, 2022
Location
Verdun
Salary
Between $45,000 and $50,000 per year (depending on experience)
Job category
Administrative Support
Type of job
Permanent
Schedule
Day shift, Monday to Friday, from 8:00 a.m. to 4:30 p.m.
A leader in the baby, toddler and even adult food industry, our client and its team with its head office on Nuns' Island is looking for a Front Desk Administrative Assistant. You want more than a job - you want a career that also matches your values? If you're looking to make that change, why not do it with a company that you can represent with pride and whose quality and reputation have been spreading across North America for over 30 years? Please feel free to contact me for more information.

Tasks

  • Greet visitors at the reception desk.
  • Prepare and schedule packages for local and international shipping.
  • Coordinate mail exchanges (tracking packages and deliveries).
  • Enter data into the computer system for deliveries to the United States.
  • Coordinate export documentation (Annex A-9, customs, probation or other).
  • Ensure that the products correspond to the orders.
  • Manage emails received via the website.
  • Respond to customer questions and needs (by phone, email and in person).
  • Manage the office phone system (voice mail, speed dial updates, extension numbers, etc.).
  • Prepare sales inventory reports (monthly).
  • Provide support to the team (work in collaboration with several departments).
  • Validate that the inventory is up to date.
  • Participate in any other related tasks for the smooth running of office operations.

Advantages

  • Full range of group insurance paid at 60% by the employer (including dental).
  • RRSP with employer contribution (50/50 contribution up to 7%).
  • Worry-free parking - free indoor parking (especially good for winter).
  • Beautiful workspace - classic office with a modern look.
  • Friendly team - Teamwork is important!
  • Small team of about 20 employees.
  • Build your long-term future - Possibility of advancement (it’s really the case - one position is available because the current employee has had a new opportunity in the company).
  • Several social activities.

Job requirements

  • Have training in office automation (secretarial studies, administration, etc.).
  • Minimum 2 years of experience in administrative support (relevant experience in office automation and customer service).
  • Ability to multi-task.
  • Bilingualism French / English required (spoken and written).
  • Proficiency in Microsoft Office suite (Word, Excel, Powerpoint and Outlook).

Desired profile

  • Professionalism and diplomacy at heart.
  • Welcoming, thorough and versatile person.
  • Attention to detail and autonomy.
  • Ability to identify needs and work collaboratively.
  • Good organizational skills.
  • Good analytical skills and ability to manage priorities.

Advisor for this position

Sarah De Champlain
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