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Office Clerk

No. 917
January 16, 2023
Location
Ottawa
Salary
$56,954 per year
Job category
Administrative Support
Type of job
Permanent
Schedule
Day shift from Monday to Friday (37.5 hours per week)
New recruitment partner of this company Great opportunity! Have you been described as a true jack-of-all-trades who thrives on multiple projects, has excellent organizational skills, and is detail-oriented? If you are that person, we want to meet you! Our client, an entity responsible for ensuring the proper administration of the nation's largest health care plan, is looking for a versatile Office Clerk. The role to be filled is to provide administrative, accounting and IT support to the entire organization. In addition, you will oversee the daily operations of the office.

Tasks

  • Plan the office's administrative needs (supplies, equipment, space, etc.).
  • Organize the organization's special activities (events, retreats, etc.).
  • Process and distribute correspondence (email processing, reception).
  • Prepare and process invoices, record transactions.
  • Process expense claims.
  • Assist in the preparation of financial and accounting reports.
  • Enter data into financial management systems.
  • Establish and maintain relationships with suppliers.
  • Follow up on purchase orders, service contracts and procurement actions.
  • Serve as the primary point of contact for the organization's IT supplier.
  • Coordinate the acquisition and maintenance of technology equipment.
  • Arrange for software upgrades and basic troubleshooting services.
  • Provide audio-visual and technical support for meetings and various other activities.
  • Review and modernize existing procedures and practices; make recommendations for continuous improvement.
  • Carry out any other related tasks.
  • If you are ready to take on new challenges, we would like to meet you!

Advantages

  • Competitive salary.
  • Annual salary review.
  • Additional compensation in lieu of retirement benefits.
  • Benefits: Full range of medical and dental benefits, as well as a long-term disability and life insurance program.
  • Vacation: 3 paid weeks.
  • Sick Days: 15 paid days.
  • Paid leave (family): 5 paid days.
  • Continuing education and professional development.

Job requirements

  • College or vocational studies diploma in a related field: administration, financial management, office automation or accounting.
  • Minimum 3 years of experience.
  • Proficiency in the Microsoft Office suite.
  • Excellent bilingualism (spoken and written).
  • Excellent writing skills in both official languages.
  • Knowledge of Sage 50 (an asset).
  • Experience with basic financial management and office bookkeeping practices.
  • Experience in the field of group insurance (an asset).

Desired profile

  • Ability to communicate in a professional and effective manner with internal and external stakeholders.
  • Ability to manage multiple priorities in a dynamic work environment.
  • Demonstrate a high level of integrity and discretion when dealing with confidential information.
  • Ability to work under pressure, individually or as part of a team.
  • Be proactive and show initiative.

Advisor for this position

Cristina Andreea Cismasiu
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