Project Management Clerk

Tasks

• Provide technical analysis support in the development and management of financial resources by providing reports, statistics, and forecasts related to the budgetary expenses of the management.
• Perform and update data in the SAP software.
• Follow up on budget activation requests, revisions, and communicate with the project manager.
• Take charge of monitoring bid deadlines and purchase orders with suppliers.
• Review service receipt documents and follow up with suppliers (payments, supporting documents, receipts, project closure).
• Maintain up-to-date completion deadlines in the management report and the OTP (On-Time Performance) report.
• Prepare and assist in project follow-up meetings for the director and project manager.
• Update project cash flow with the approval of the project manager.
• Transmit relevant information regarding incurred costs and ongoing changes to the structure and estimates.
• Act as a resource person for various departments such as accounting, finance, and procurement.
• Perform any other related tasks related to project management to ensure smooth operations.

Advantages

• Group insurance program after 6 months.
• Retirement plan with employer contribution (contribution ranging from 4% to 8% of the employee's annual salary).
• Hybrid work mode to balance work and family time.
• Free parking to make your arrival at the office more pleasant.
• Three weeks of vacation offered through accumulation in the first year.
• Unionized position.
• Flexible schedule offered.

Job requirements

• Hold a diploma in college studies in administrative techniques and/or accounting – Equivalent relevant experience is an asset.
• A minimum of three to five years of relevant experience is required.
• Have at least one to two years of experience in budget control and project management.
• Possess a strong knowledge of MS Office suite, especially Excel (advanced level), Word, and PowerPoint.
• Knowledge of the SAP PS module is an asset.
• Fluent in both French and English (or functional English) in both oral and written communication to effectively respond to Anglophone and Francophone clients.

Desired profile

• Over the past years, you have perfected your interpersonal, communication, and organizational skills.
• In terms of relationships, you have an exceptional customer-oriented approach and can build lasting business relationships.
• In terms of communication, you demonstrate professionalism, empathy, and discretion at all times, especially when handling confidential data.
• When it comes to organization, you are the champion: time management, analytical ability, and simultaneous problem-solving.