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Executive Assistant

No. 637
January 22, 2024
Location
Baie-Comeau
Salary
$58,000 to $65,000 per year, depending on experience
Job category
Administrative Support
Type of job
Permanent
Schedule
Day shift, Monday to Friday
Are you seeking a rewarding professional opportunity as an executive assistant? Are you looking for a well-established company that combines tradition, expertise, and innovation? If so, you’re in the right place! If you’re passionate about the construction industry, aspire to contribute to the success of a company that continually pushes boundaries, and want to play a central role in its remarkable journey, keep reading. You are about to become a part of an extraordinary team.

Tasks

  • Managing and updating official documents.
  • Updating employee training at various sites.
  • Monitoring ISO standard requirements and informing the CEO of developments, updates, or discrepancies.
  • Keeping up-to-date statistics and reports related to occupational health and safety (OHS).
  • Preparing agendas, reports, and necessary documents for committees chaired by the CEO.
  • Drafting, revising, proofreading, translating, and formatting various documents, ensuring their quality and compliance.
  • Managing invoice processing, including necessary verifications and approvals.
  • Handling filing and archiving.
  • Managing internal and external correspondence flow.
  • Coordinating telephone calls to the CEO’s office and addressing general enquiries.
  • Coordinating meetings and conferences.
  • Preparing internal reports as per the CEO’s requests.
  • Collaborating occasionally with other offices.
  • Performing other related tasks.

Advantages

  • Permanent position, daytime.
  • Flexible scheduling options.
  • Remote work policy.
  • Comprehensive group insurance program (including dental insurance).
  • Registered Retirement Savings Plan (with employer contributions).
  • Employee assistance program.
  • Ongoing training program for employees.
  • Annual vacation.
  • Parking available.

Job requirements

  • College education in administrative or secretarial techniques or equivalent.
  • At least two years of relevant experience in a similar role.
  • Proficiency in French and a good level in English.
  • Proficiency in Microsoft Office suite and SharePoint.
  • Strong written and oral communication skills.
  • Experience in the construction industry a significant asset.

Desired profile

  • Strong organizational skills and a methodical approach.
  • Attention to detail in applying procedures.
  • Transparency and precision in communications.
  • Respect for the confidentiality of documents processed.
  • Desire to contribute to the development of a team-based culture built on respect, transparency, and pride in a job well done.

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